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A printable inspection record and an Excel template for the board or property manager to record each apartment's smoke alarms, tests and faults. It also shows the minimum number of alarms each home needs.
One A4 page per staircase or inspection round. Type the header details on the page, print it and fill in the rows during the round. Nothing is stored.
Electronic test log: the Excel template's Testaukset sheet
How many alarms does a home need? Use the calculator
The highlighted parts are editable. Nothing is saved: your changes stay in this browser window only.
| Apartment | Alarms (pcs) | Tested (yes / no) | Worked (yes / no) | Battery changed | Year made or replaced | Notes | Resident's initials |
|---|---|---|---|---|---|---|---|
| B 5 Example (demo data) | 2 | yes | no | yes | 2021 | Bedroom alarm: battery changed, tested again and works | M. L. |
Preview. The full form prints on one A4 page.
A board that runs things itself and needs one clear place for apartments, alarms and tests.
The same structure for every housing company you manage, so the information is always in the same place.
When you need to work out how many alarms the homes need and what is already there.
Ready-made columns, drop-down lists and formulas. The header row stays in view, and you can pick the apartment from a list.
A short summary of the law with the correct names and dates, what the guidance from the Ministry of the Interior and industry bodies recommends, and links to the sources.
Floor area per floor and the current alarms. A formula works out the minimum under decree 300/2025: at least one for each started 60 m² on every floor of the home.
Location, type, power source, install date, replacement year and owner: the housing company or a resident's own extra alarm.
The test log: date, apartment, who tested, how, and the result. Alarms that did not work stand out in red.
Fault reports and repairs. The status and the days open fill in by themselves. A reminder: the resident's statutory duty is to report a fault without delay.
A written plan with ready questions: who is in charge, how residents are instructed, when alarms are checked and what happens with exceptions.
Once you add residents' names or contact details, the file holds personal data. Keep it somewhere secure and share it only with people who need it.
The law requires no smoke alarm records. According to the Ministry of the Interior's guidance, it is still good for the building owner to make sure the measures taken are documented, for example in the building's operating and maintenance manual or a similar system. If the housing company has an electronic maintenance log, record the smoke alarms there like any other maintenance work.
According to SPEK, the housing company can buy maintenance as a service, but it must still follow up that the work gets done. So ask the maintenance company or installer for a report on each round and add it to the maintenance log.
Record at least these:
Excel reminds no one and doesn't show who never answered. Alarmi is the same structure, but it reminds residents by email, logs each apartment's confirmations with a timestamp and brings up the apartments that don't answer. Alarmi is not a device and is not connected to the alarms. Responsibility for keeping them working stays with the housing company.
No card, no devices to install.
There is no statutory duty: the Rescue Act and decree 300/2025 require no register or records. The housing company must still be able to show that the duty is handled, and according to the Ministry of the Interior the measures taken are good to document. A register quickly shows what has been done, what is missing and which apartments are still open.
For each apartment: the number of alarms, whether they were tested, whether they worked, whether the battery was changed, and the year the alarm was made or replaced. Notes record, for example, faults and missing alarms. The header has the housing company, staircase, date, inspector and method: resident's test, maintenance visit or installer. The resident can initial the row.
It helps. In many regions the rescue department sends housing companies a fire safety self-assessment form. An up-to-date record and register make it easier to answer, because they show what has been tested and which faults have been fixed. The forms and their timing vary by region, so check your own rescue department's instructions before answering.
The template is a tool, not legal advice. The Ministry of the Interior, SPEK and Isännöintiliitto have not reviewed it; their guidance is cited as a source.
Start with a single housing company: a 14-day trial, no credit card. Enter the apartments and detectors, send the first reminders and see the coverage report with your own data before you decide anything.
